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Customer service for disgruntled customers

Customer service

Every retail employee has dealt with a disgruntled customer. When service sells, follow these steps to ensure you (and your employees) lead with your best foot forward.


Listen to your customer even if you think you know what they’re going to say. Listening to your customer’s complaint is therapeutic for them and shows empathy in you. When replying, don’t raise your voice and practice what’s known as the Socratic method. Simply put, the Socratic method asking more questions to clarify your customer’s needs. In the long run, this can save you time and effort when addressing the complaint.

Don’t take it personal

Remember, what the customer is upset about is the business, not you. This will help you remain calm since getting angry never helps any situation. Assuming all your customers are watching will help hold you to these standards. By not taking the complaint personal, you’ll also know when it’s fair to give in. If the customer had been on the receiving end of a disservice, practicing empathy will help you decide when a compromise is justified.

Follow through

If you say you’re going to give the customer a call back, call them back. Telling them the next steps sets the expectation so your service doesn’t fall short for them again.

It’s just a matter of time before one of your employees will have to help a disgruntled customer. Training them for this situation will ensure they provide top notch service when your business needs it most.

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